The Order Entry module in within e-manage|One is a critical component for processing orders before plays a pivotal role in your workflow, particularly when it comes to order processing ahead of creating purchase orders. This screen It's essential to understand that this module is closely linked to intertwined with the Customer Invoicing screen, so any necessary making it the go-to place for making any required adjustments in the Customer Invoice must be made in this module.
Here's how to effectively use the Order Entry module:
Associating Orders with Quotes
To ensure seamless tracking and integration within the system, we recommend changing the Order Name to match the associated Quote Number. This establishes a clear connection between Quotes, Orders, and Customer Invoices.
Selecting and Saving the Chosen Quote
Begin by selecting the quote you wish to process. Afterward, click the small save button located on the "Chosen Quote" line.
Essential Selections
Now, you'll need to make several important selections:
Order Type: Choose the appropriate order type.
Contract Type: Specify the contract type for this order.
Terms of Sale: This field should automatically populate once you save your selections.
Job Book Date: Set the job book date.
Order Book Date: Note that there are two order book date options because you can have multiple orders per job. Select the relevant one.
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a key concept to keep in mind: the flow of the project life cycle seamlessly continues from the Bill of Materials (BOM)
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Once you've made these selections, you can click the "Process BOM" button. This action opens the Process BOM window.
Processing Options
In the Process BOM window, you have the choice to process by Line Item or by Phase. This decision determines whether you want to display all the line items from the Bill of Materials on the invoice or show summary information grouped by phase. By default, Line Item/Hybrid Phase is usually suitable for most situations.
Custom Entries
If you need to create custom entries and don't wish to process the BOM, you have the option to click on "Create / Edit Line Item" at the bottom left. If you opt for this route, make sure to save your custom entry by clicking the save button next to "Process BOM."with just a few clicks of buttons.
In essence, this means that when it comes to orders, quotes, and customer invoices:
Quotes = Orders = Customer Invoices
This interconnected approach simplifies your project management and ensures a smooth transition between different stages of your work within e-manage One.
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