The following setup is typically completed during the e-manageONE Implementation. We recommend you only complete these steps at the direction of an e-manageONE Staff member. Launch the e-manage QuickBooks Integration Application (located under Finance tab in Tool Bar) to then select Import Chart of Accounts. From this menu you can also select Import Customers & Import Vendors if necessary. If this is the first integration effort you may receive a pop up in Quickbooks asking to allow access from e-manageONE in which you will want to allow when using Quickbooks.
Once the Chart of Accounts have been imported in you will need to select which one’s you plan to “Use in e-manage” (i.e Project related accounts such as your Furniture Income Account, Furniture COGS Account. Labor Income, Labor COGS, etc.). You will also need to tell the system which accounts are “Receivable” and/or “Payable”. You will select both on your WIP Accounts AND COGS Accounts due to the automated adjustments/journals e-manage makes at the time of generating your Receivables.
If using WIP functionality you will also need to assign the COGS Offset Account to each WIP account.
In the e-manageONE Administrator Application you will now need to do the Account Mapping per Product Type. You should have a Product Type for each Revenue & COGS Account. Open the Administrator from e-manageONE from the Main Tool Menu. Click Tools, Corporate Division Configuration, select the corporate division you are working on, select the tab below called Dropdown List Setup, scroll through the list to Product Types and select the QB accounts from the dropdown list in the grid. If you use the WIP Accounting practice (in which we highly recommend) you will connect each Product Type to a WIP account as well.
See the below diagram for a helpful visual of how e-manage connects Parts > Product Types > Chart of Accounts.
