Step 9: 💰 Entering Vendor Invoices

After your vendor acknowledges the items you've ordered, they will send you a bill or invoice. Follow these steps to record the vendor invoice in e-manage.

1. Access the Acknowledgements / Costing Window:

   • Navigate to the Acknowledgements / Costing window from the Modules menu.

   • Select the Vendor Purchase Order in the upper section of this window.

   • Click the Add Invoice button in the lower right-hand corner.

Open

2. Add / Edit Vendor Invoice Payables Window:

   • The highlighted window is the Add / Edit Vendor Invoice Payables window where vendor invoices are recorded.

   Open

   

    

3. Filling Out the Invoice Details:

   • Complete the required fields marked by red asterisks (invoice #, invoice date, due date, amount).

     • Note: Invoice Date will default to today’s date and if your Vendor Payment Terms are set, it will automatically fill in the Due Date. If you adjust the Invoice Date and hit tab on your keyboard it will auto-adjust the Due Date as well.

   • Select the correct acknowledgement(s) to apply the bill to from the list at the bottom by clicking the checkbox in the Apply column.

   • Ensure there is no amount left in the "Amt To Post" field.

   • Click the Apply Account Postings for Selected Items button

     • Note: The correct GL accounts will auto-fill based on your "Product Types" setup in the admin. The "Paid On" date will auto-fill when using QB Integration bill check.

   • Click the Save Invoice / Close button to complete the process.

Open

Canadian Companies:

• If you are a Canadian company, select your "GST/PST Template" prior to checking the Apply checkbox and the Apply Account Postings button reference in Step #3 above. Refer to the Vendor Tax setup for additional information on setting up vendor taxes.

Open

 

Back in the Acknowledgements / Costing window, you now have the original purchase order sent to your vendor, the acknowledgement they sent back, and the invoice for the acknowledged product.

Open

Need to Add a Vendor Deposit?
Check out the guide here: 👉 Entering Vendor Deposits

Need to Invoice by Line Item?
Check out the guide here: 👉 Vendor Invoice by Line Item