Vendor Invoice by Line Item

This feature allows you to create multiple bills for a single acknowledgement by drilling down to the individual line items. You can adjust the invoice quantity and amount to match the actual bill, even if it differs from what was originally acknowledged.

Steps to Add a Vendor Invoice by Line Item:

1. Open the Vendor Acknowledgement / Costing Module and Access the Invoice Grid

   • Navigate to the Acknowledgments/Costing module

   • Select the PO & click “Add Invoice” in the lower right corner

2. Drill Down to Invoice for Specific Line Items

   • Click the + sign in the lower grid

   • This feature allows you to drill down and select individual line items from the acknowledgement to invoice separately.

   • You can apply multiple bills to a single acknowledgement, ensuring that each line item can be invoiced as needed.

   • If the bill comes in with a different quantity or amount than was originally acknowledged (which should be rare), you can update the Invoiced Qty and Invoice $ values accordingly.

   • This flexibility ensures your accounting team can accurately enter the correct figures for payment processing.

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4. Apply Remaining Amounts to the Correct GL Account

   • When additional bills need to be created, only the remaining unbilled items are selectable & amounts are mapped to the correct General Ledger (GL) account.

   • This ensures accurate accounting without needing to revisit the Bill of Materials (BOM).

5. Verify the Acknowledged Total

   • The Actual Amount will be totaled to match the acknowledged total, ensuring that discrepancies between estimates and actual invoices are avoided.