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HNI Smart Quote Tool (Price Check)

HNI Smart Quote Tool (Price Check)

Important: Before using the HNI Smart Quote Tool, make sure the HNI Web Services setup has been completed for your database. If you do not see the HNI Quote option in the Submit Web Service menu, or if required fields like Customer # or Contract # are missing, refer to the HNI Web Services Setup Guide first.

The HNI Smart Quote Tool allows you to submit a quote directly through e-manage|ONE for pricing verification with HNI. This integration ensures the most accurate pricing possible and helps reduce the risk of margin erosion.

Step-by-Step Instructions

  1. Highlight Your Quote
    In the Bill of Materials module, navigate to the Quotes tab and highlight the quote you want to submit → Click the Submit Web Service Quote button on the toolbar and choose HNI Quote from the dropdown list.

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  2. Select Vendor
    In the submission window, click the Vendor dropdown. If your quote includes multiple HNI manufacturers, it will show the Vendor options to select from → select the vendor you want to submit (e.g., Allsteel, HON).

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  3. Enter Optional Details

    • Bid #: Optional

    • Customer #: Required

    • Contract #: Required

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  4. Submit the Quote
    Click Submit to send the quote request to HNI.

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  5. Submission Confirmation
    After submitting, you’ll see a confirmation message in the lower-right corner:
    "HNI Pricing Submitted Successfully. e-manage will periodically check for status changes to your partner request and alert you when more information is available."

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  6. View Pricing Confirmation
    Once pricing has been applied, another message will confirm success:
    "HNI Pricing Applied Successfully for Quote ####."

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Viewing Pricing Request History

  • To view your pricing request history, double-click on your quote or select Quote Settings.

  • Select the "MFG Pricing Request History" tab, as shown below.

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Additionally, you can locate pricing request historical reports in the Today panel → Pending Vendor Web Service Requests and Completed Vendor Web Service Requests.

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If an HNI quote returns with issues, error details will appear in the MFG Error field in the BOM grid. These messages are specific to the affected line items. See here for more details on how to best view and resolve errors: HNI Quote Errors and Disclaimers