After your vendor acknowledges the items, they will send you a bill or invoice. When you receive an invoice from your vendor you will need to go back into the Acknowledgements / Costing window from the Modules menu. First select the Purchase Order that corresponds to the vendor invoice you’ve received and click the Add Invoice button in the lower right corner of the window.
The highlighted window shown is the Add / Edit Vendor Invoice Payables window where vendor invoices are recorded, and payments are applied.
Fill out the required fields marked by asterisks, then select the correct acknowledgement from the list at the bottom of the window by clicking the checkbox in the Apply column. Ensure there is not an amount left in "Amt To Post". Once complete click the Save Invoice / Close button. Note: Due Date should auto-fill based off the "Terms of Sale" setup in the Vendor Record, by clicking "Apply" to an ack it will auto-fill the correct GL accounts based off your "Product Types" setup in the admin and finally the "Paid On" date will auto-fill when using QB Integration bill check.
**If you are a Canadian company you will select your "GST/PST Template" & "Apply" AFTER you selected the applicable Ack. See Vendor Tax for additional info on setup items for Vendor Tax.
Back in the Acknowledgements / Costing window we now have the original PO that was sent to our vendor, the acknowledgement they sent back and finally the invoice for the product that was acknowledged.
Select the Receiving option from the Modules panel on the left-hand side.
**Don’t forget to add the physical Vendor Bill to the Project documents. See here for additional information on uploading documents.