After your vendor acknowledges the items
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you've ordered, they will send you a bill or invoice.
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Follow these steps to record the vendor invoice in e-manage.
Steps to Enter a Vendor Invoice
Access the Acknowledgements / Costing Window:
Navigate to the Acknowledgements / Costing window from the Modules menu.
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Select the acknowledgement that corresponds to the vendor invoice
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from the grid listing of acknowledgements in the lower left-hand corner of the window.
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Click the Add Invoice button in the lower right-hand corner
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.
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Add / Edit Vendor Invoice Payables Window:
The highlighted window
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is the Add / Edit Vendor Invoice Payables window where vendor invoices are recorded and payments are applied.
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Filling Out the Invoice Details:
Complete the required fields marked by asterisks
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.
Select the correct acknowledgement from the list at the bottom
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by clicking the checkbox in the Apply column.
Ensure there is
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no amount left in the "Amt To Post" field.
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Click the Save Invoice / Close button to complete the process.
Note: The Due Date should auto-fill based
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on the "Terms of Sale" setup in the Vendor Record
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. By clicking "Apply" to an
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acknowledgement, the correct GL accounts will auto-fill
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based
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on your "Product Types" setup in the admin
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. The "Paid On" date will auto-fill when using QB Integration bill check.
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Canadian Companies:
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Summary
Back in the Acknowledgements / Costing window
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, you now have the original
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purchase order sent to
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your vendor, the acknowledgement they sent back, and
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the invoice for the acknowledged product
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.
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Don’t forget to Upload the Vendor Invoice to the Project Documents!