Entering Vendor Invoices (Bills)
After your vendor acknowledges the items you've ordered, they will send you a bill or invoice. Follow these steps to record the vendor invoice in e-manage.
Steps to Enter a Vendor Invoice
Access the Acknowledgements / Costing Window:
Navigate to the Acknowledgements / Costing window from the Modules menu.
Select the acknowledgement that corresponds to the vendor invoice from the grid listing of acknowledgements in the lower left-hand corner of the window.
Click the Add Invoice button in the lower right-hand corner.
Add / Edit Vendor Invoice Payables Window:
The highlighted window is the Add / Edit Vendor Invoice Payables window where vendor invoices are recorded and payments are applied.
Filling Out the Invoice Details:
Complete the required fields marked by asterisks.
Select the correct acknowledgement from the list at the bottom by clicking the checkbox in the Apply column.
Ensure there is no amount left in the "Amt To Post" field.
Click the Save Invoice / Close button to complete the process.
Note: The Due Date should auto-fill based on the "Terms of Sale" setup in the Vendor Record. By clicking "Apply" to an acknowledgement, the correct GL accounts will auto-fill based on your "Product Types" setup in the admin. The "Paid On" date will auto-fill when using QB Integration bill check.
Canadian Companies:
If you are a Canadian company, select your "GST/PST Template" and click "Apply" after selecting the applicable acknowledgement. Refer to the Vendor Tax setup for additional information on setting up vendor taxes.
Summary
Back in the Acknowledgements / Costing window, you now have the original purchase order sent to your vendor, the acknowledgement they sent back, and the invoice for the acknowledged product.
Don’t forget to Upload the Vendor Invoice to the Project Documents!