To begin you will highlight the Purchase Order you wish to view / e-mail and click “Print Selected”.
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You will then get a pop up notification asking if you’d “like to make today the Issued to Vendor On Date”. If you select “No” here, there will be no issued date and the PO will stay in the “PO’s to Be Issued to Vendor” report until you manually mark a Sent Date or select Yes here. Typically the answer is going to be “Yes” here.
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Here you can Save, Print, Export and/or e-mail. Best practice is to always “Save to e-manageONE”!
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Proceed to e-mailing by selecting the “Email” button. You will get a pop up box to fill in the Document Name. This name will be used as the Attachment name in the e-mail and also the document history. Standard naming convention would be the Vendor Name and the PO #. This also applies when using the “Save to e-manageONE” document name.
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When you need to e-mail the Purchase Order to your Vendor you should already have the e-mail setup so that you can quickly locate the e-mail address. See here for additional information on how to setup the Vendor Order Entry e-mail addresses. Apply a subject, attached any additional documents by using the Drag & Drop method or Browsing, apply any e-mail templates (recommended) if applicable and select Send.
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