The Journal Costs feature in e-manage|ONE allows you to apply both commissionable and non-commissionable costs to jobs, opportunities, or service tickets outside of the Purchase Order process. This ensures accurate final Profit & Loss (P&L) reporting by capturing all relevant costs, including incidental expenses, design labor, or project management time.
This feature is particularly useful for tracking costs that are not associated with a Purchase Order and Vendor Bills, such as:
Job supplies purchased on a company credit card.
Design time or project management labor.
Inventory or other indirect costs.
Internal Labor Cost
Journal Costs ensure every expense is accounted for, whether applied to a job or opportunity, so you can get a clear picture of the project’s profitability.
How to Apply Journal Costs
Navigate to the Finance Menu
In the Main e-manage|ONE Application, click Finance from the top menu.
Select Journal Costs.
Select a Division and Cost Type
Choose your Corporate Division (if applicable).
Select one of the following options:
Orders
Opportunities
Service Tickets
Vendors
Note: The dropdown label will adjust based on your selection. In most cases, you will be applying costs to Orders.
Enter Journal Cost Details
In the first dropdown, type the Order, Opportunity, Ticket, or Vendor Name/Number and press ENTER.
Select the appropriate Journal Category (which can be customized by your Admin in the Drop Down List Setup; see here for additional information).
Enter the Transaction Date and Amount (Cost).
Add any Notes, if necessary.
Optional: If you plan to send this entry to QuickBooks, fill in the QB Credit/Debit fields.
Commissionable Cost will be checked by default, but you can uncheck it if needed.
Save the Journal Entry
Click Save. Your entry will populate in the lower portion of the screen.
Reviewing, Modifying, or Deleting Journal Entries
To modify an existing Journal Entry, you must delete the entry and re-enter it.
To view existing Journal Entries, select the appropriate type (Orders, Opportunities, Service Tickets, or Vendors) and enter the Name or Project #. Press ENTER, and the related Journal Entries will populate below.
To delete an entry, highlight the entry and press DELETE on your keyboard.
Updated Feature: Applying Costs to Opportunities
Previously, if a Journal Cost was applied to an Opportunity, it had to be deleted and re-applied once the Opportunity became a Job to ensure accurate costing. With the latest update (Version 10022), Journal Costs can now be applied to an Opportunity initially and reconciled to the Job automatically once it’s booked. This change makes it easier to capture all project-related costs from the start, even during the Opportunity phase.