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To modify an existing Journal Entry, you must delete the entry and re-enter it.
To view existing Journal Entries, select the appropriate type (Orders, Opportunities, Service Tickets, or Vendors) and enter the Name or Project #. Press ENTER, and the related Journal Entries will populate below.
To delete an entry, highlight the entry and press DELETE on your keyboard.
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Reconciling Costs Entered on an Opportunity
With e-manage|ONE, you can now reconcile journal costs or credit card charges initially applied to an Opportunity, it had to be deleted and re-applied once the Opportunity became a Job to ensure accurate costing. With the latest update (Version 10022), Journal Costs can now be applied to an Opportunity initially and reconciled to the Job automatically once it’s booked. This change makes it easier to capture all project-related costs from the start, even during the Opportunity phase by assigning them to an Order once the project has been booked. This ensures that all relevant costs are captured in the final P&L reports, giving you the most accurate financial picture of your projects. Additionally, you can use this feature to manage costs that were not originally tied to a project, assigning them to the appropriate Project or Order.
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How to Reconcile Costs
Navigate to the Reconcile Costs Window
From the Finance menu in the top toolbar, select "Reconcile Costs."
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View Costs Pending Reconciliation
By default, the grid displays costs that are not tied to an Order.
If you need to reconcile costs that are not associated with any Project or Order, flip the "Reconcile Project Costs" toggle at the top to "Reconcile Other Costs."
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Assign a Cost to an Order
In the grid, use the "Order" dropdown in the relevant row to assign a journal cost or credit card charge to the appropriate Order.
The Order Name will appear in the "Selected Order" column once assigned.
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Refresh to Finalize the Reconciliation
Click "Refresh" on the top toolbar to update the grid. Once an item has been successfully reconciled, it will disappear from the list.
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Note: The "Commissionable" column in the grid is editable, allowing you to mark or unmark a cost as commissionable before reconciling.
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Reconciling Other Costs
If you need to reconcile costs not attached to any project or order, flip the "Reconcile Project Costs" toggle to "Reconcile Other Costs."
For these costs, first select the appropriate Project from the dropdown.
Once a project is selected, use the Order dropdown to assign the cost to a specific Order within that project.
Click "Refresh" to confirm the reconciliation and remove the item from the list.
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Managing Credit Card Charges
If you need further guidance on entering and managing credit card charges, see the detailed article here.