Credit Card Charges

By Stephanie Pepper (e-manage|ONE)
3 min

Processing credit card charges in e-manage|ONE and reconciling them in QuickBooks is a straightforward process that helps keep your financial records accurate and up-to-date. This guide will walk you through each step of the process, from setting up your accounts in QuickBooks to pushing charges from e-manage|ONE to QuickBooks for reconciliation.

Step 1: Setup Your Credit Cards in QuickBooks

Before you can process credit card charges in e-manage|ONE, you must ensure that your credit cards and accounts are correctly set up in QuickBooks. For detailed instructions on how to do this, refer to the QuickBooks help guide article here.

Step 2: Import Accounts into e-manage|ONE

After setting up your accounts in QuickBooks, the next step is to import them into e-manage|ONE:

  1. Go to Finance > QuickBooks Integration in e-manage|ONE.

  2. Select Import > Import / View of Chart of Accounts.

  3. Click Import to bring your QuickBooks accounts into e-manage|ONE.

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Step 3: Activate Your Accounts

Once imported, you need to activate these accounts for use in e-manage|ONE:

  1. Mark the checkbox under the "Use in e-manage" column next to the relevant account(s) to activate them.

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Step 4: Enter Credit Card Charges

With your accounts activated, you can now start entering credit card charges:

  1. Navigate to the Finance menu and select "Credit Card Charges".

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  1. Fill in the required fields in the dropdown menus and select Save.

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Step 5: Job Cost the Credit Card Charge

To apply a credit card charge to an order or a service ticket:

  1. Choose whether you are applying the charge to an Opportunity, Order or a Service Ticket.

    1. If you select Opportunity, follow the instructions here to reconcile opportunity costs to orders.

  2. Fill in the necessary information from the dropdowns.

  3. Click Add, and observe the charge populating in the lower section of the screen.

Select "Open" to load any previously entered credit card charges.

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Step 6: Push Charges to QuickBooks

To reconcile your credit card statements, you need to push the charges to QuickBooks:

  1. Open your QuickBooks Integration app in e-manage|ONE.

  2. Select "Credit Card Charges" on the left panel.

  3. Highlight the item you wish to send and select "Send to QuickBooks".

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By following these steps, you can efficiently process credit card charges in e-manage|ONE and reconcile them in QuickBooks, ensuring your financial records are accurate and up-to-date.

Deleting a Previously Entered Transaction

To delete a previously entered transaction, simply highlight the transaction and press "Delete" on your keyboard.

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For instances where you need to add a job cost item directly without associating it with a credit card charge, you can easily apply either a commissionable or non-commissionable journal cost. For more details on this process, please see this section.

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