Using Classes

What are Classes

Classes help to give you an additional way to breakout your financials for different reasons.

You can get more information about classes here: https://community.intuit.com/articles/1447287-about-classes

NOTE: There is additional setup for classes, see below and you will need to think through carefully so you can easily assign classes in e-manageONE. e-manage will summarize entries by Product Type so you will basically need a product type for each class.

In the screenshots below under "Setting Up Classes" is a e-manageONE customer located in Hawaii and they wanted to track their sales in QB by county / island for tax reasons. They have to pay a different GET (General Excise Tax) in different counties and this was an easy way for the to do that.

You could also use a class to break out costs and expenses for different divisions. The following grids are for another company that wanted to track their profitability by four departments.

New
Refurb
IT
Used

To do this they need to create a e-manageONE Product Type for each department they wanted to track and each cost center for each department. You can see the what categories and the classes that need to be assigned.

QuickBooks Accounts

SALES	WIP	COGS	CLASS	Product Type
New - Material	WIP - New - Material	COGS - New - Material	New	New - Materia
New - Labor	WIP - New - Labor	COGS - New - Labor	New	New - Labor
New - Freight	WIP - New - Freight	COGS - New - Freight	New	New - Freight
New - Misc	WIP - New - Misc	COGS - New - Misc	New	New - Misc
Refurb - Material	WIP - Refurb - Material	COGS - Refurb - Material	Refurb	Refurb - Material
Refurb - Labor	WIP - Refurb - Labor	COGS - Refurb - Labor	Refurb	Refurb - Labor
Refurb - Freight	WIP - Refurb - Freight	COGS - Refurb - Freight	Refurb	Refurb - Freight
Refurb - Misc	WIP - Refurb - Misc	COGS - Refurb - Misc	Refurb	Refurb - Misc
IT - Material	WIP - IT - Material	COGS - IT - Material	IT	IT - Material
IT - Labor	WIP - IT - Labor	COGS - IT - Labor	IT	IT - Labor
IT - Freight	WIP - IT - Freight	COGS - IT - Freight	IT	IT - Freight
IT - Misc	WIP - IT - Misc	COGS - IT - Misc	IT	IT - Misc
Used - Material	WIP - Used - Material	COGS - Used - Material	Used	Used - Material
Used - Labor	WIP - Used - Labor	COGS - Used - Labor	Used	Used - Labor
Used - Freight	WIP - Used - Freight	COGS - Used - Freight	Used	Used - Freight
Used - Misc	WIP - Used - Misc	COGS - Used - Misc	Used	Used - Misc

Example of QB P&L by Classes

This is not an example of an actual P&L but an example showing how it will be broken out when you run the P&L by class. It will show each account and then the amounts in each class column.

SALES - Products	NEW	REFURB	IT	USED
Furn - Material
Furn - Labor
Furn - Freight
Furn - Misc
Refurb - Material
Refurb - Labor
Refurb - Freight
Refurb - Misc
IT - Material
IT - Labor
IT - Freight
IT - Misc
Used - Material
Used - Labor
Used - Freight
Used - Misc
COSTS OF GOODS SOLD
COGS - Furn - Material
COGS - Furn - Labor
COGS - Furn - Freight
COGS - Furn - Misc
COGS - Refurb - Material
COGS - Refurb - Labor
COGS - Refurb - Freight
COGS - Refurb - Misc
COGS - IT - Material
COGS - IT - Labor
COGS - IT - Freight
COGS - IT - Misc
COGS - Used - Material
COGS - Used - Labor
COGS - Used - Freight
COGS - Used - Misc

Setting up Classes

If you have two separate QB files than it is not necessary to use Classes.

If you have one QB file (Financial Statement) you will need to import Classes from the e-manageONE QB Integration for each division and need to set the Active / Use in e-manage check boxes.

To set the classes for Payables, you will assign the class after adding the payable in the Acknowledgement & Costing window.

For customer invoices, you will do the same and add the Class to the invoice items in the Customer Invoices window.

Setting Up Default QB Class

Login to the Administrator → Corporate Division → Division Setup tab → select class in Def QB Class drop down.