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🎯 Completing Orders / Project Final Profit Report

🎯 Completing Orders / Project Final Profit Report

Completing Customer Orders is a crucial step in your business process, enabling accurate profit reporting and project management. This guide will walk you through the simple steps to successfully complete an order and generate the Profit Report (Orders Completed).

Best Practice is to complete the Order at the time of the full Customer Payment application and ensure that all Vendor Bills are applied to Purchase Order Acknowledgements.

Step 1: Check Outstanding Receivables

  1. Open the "Customer Invoices" module to view the payment status of your invoices.

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  2. After receiving full payment, you will notice that the Outstanding Receivables for the selected order shows $0.00.

Step 2: Mark the Order as "Completed"

  1. In the "Customer Invoices" module, locate the "Completed" column.

You can also do this in the Order Entry module, which will mark it as complete in the Customer Invoice module.

  1. It is recommended to place this column up front for easy access as well as a visual reminder to complete orders.

We also recommend incorporating this step into your Action Items workflow as either a prerequisite or a completion task to ensure it is consistently completed.

  1. Select the check box under the "Completed" column for the order you wish to complete.

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If an Order has one or more Purchase Orders that have not yet been fully billed, a warning message will appear regarding remaining Unbilled Costs:

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Best practice is to click “No” and wait to complete the project until all bills are in and Sales Commissions have been scheduled before completing a Project.

You must complete your Orders before you can complete the entire Project. See here for more information on Completing Projects.

Should you proceed? If you select "Yes", the system sets the Unbilled Cost to $0.00 for specific reporting areas (such as the Order Cashflow Management report). This allows you to officially close the Order for reporting purposes.

Good to know:

  • 🛡️ No Data Loss: This action does not delete the underlying Purchase Order.

  • 📥 Future Billing: You can still enter Vendor Bills later and apply them to the PO as usual.

  • 💸 Accounting Logic: If you use Accrued Liabilities, the General Ledger posting remains in that account until the Vendor Bill is entered. Once entered, the system automatically clears the accrued account and posts the amount to your mapped COGS (Cost of Goods Sold) account.

📊📉 Step 3: Generate the Profit Report (Orders Completed)

  1. Navigate to the “Analysis” menu and select “Print Reports.

  2. From the list of reports, choose “Profit Report (Orders Completed).”

  3. Set your desired date range.

  4. Click “Run Report” to generate the report based on customer payment dates.